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AI prompts for small business owners

Running a small business means doing every job yourself. These prompts help with the ones that eat your evenings: testing an idea, winning your first customers, setting prices, forecasting cash, writing proposals, chasing payments, answering customers and getting a second opinion on a big decision.

They work in ChatGPT, Gemini and Claude. Give the AI your real numbers and situation, and treat its answer as a sharp first draft. For tax, legal and major financial decisions, check with a qualified accountant or lawyer.

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All 27 prompts

Example result: Validate a business idea Text & chat4 blanks to fillValidate a business ideaChatGPT · Gemini · Claude Example result: Get your first 10 customers Text & chat3 blanks to fillGet your first 10 customersChatGPT · Gemini · Claude Example result: Draft a one-page business plan Text & chat4 blanks to fillDraft a one-page business planChatGPT · Gemini · Claude Example result: Run a SWOT analysis for a business or idea Text & chat3 blanks to fillRun a SWOT analysis for a business or ideaChatGPT · Gemini · Claude Example result: Compare yourself with three competitors Text & chat4 blanks to fillCompare yourself with three competitorsChatGPT · Gemini · Claude Example result: Work out how to price your product or service Text & chat5 blanks to fillWork out how to price your product or serviceChatGPT · Gemini · Claude Example result: Simple 3-month cash flow forecast Text & chat1 blank to fillSimple 3-month cash flow forecastChatGPT · Gemini · Claude Example result: Act as a CFO and review my numbers Text & chat2 blanks to fillAct as a CFO and review my numbersChatGPT · Gemini · Claude Example result: Get feedback from a panel of three experts Text & chat4 blanks to fillGet feedback from a panel of three expertsChatGPT · Gemini · Claude Example result: Split a small marketing budget Text & chat4 blanks to fillSplit a small marketing budgetChatGPT · Gemini · Claude Example result: Write a 30-second pitch for your business Text & chat4 blanks to fillWrite a 30-second pitch for your businessChatGPT · Gemini · Claude Example result: Brainstorm business or brand names Text & chat4 blanks to fillBrainstorm business or brand namesChatGPT · Gemini · Claude Example result: Write a client proposal Text & chat6 blanks to fillWrite a client proposalChatGPT · Gemini · Claude Example result: Write a payment reminder that gets you paid Text & chat6 blanks to fillWrite a payment reminder that gets you paidChatGPT · Gemini · Claude Example result: Tell a client you are raising your rates Text & chat6 blanks to fillTell a client you are raising your ratesChatGPT · Gemini · Claude Example result: Respond to an invoice dispute Text & chat4 blanks to fillRespond to an invoice disputeChatGPT · Gemini · Claude Example result: Reply to a customer complaint or bad review Text & chat3 blanks to fillReply to a customer complaint or bad reviewChatGPT · Gemini · Claude Example result: WhatsApp message templates for business Text & chat4 blanks to fillWhatsApp message templates for businessChatGPT · Gemini · Claude Example result: Ask customers for a review or testimonial Text & chat3 blanks to fillAsk customers for a review or testimonialChatGPT · Gemini · Claude Example result: Google Business Profile posts Text & chat4 blanks to fillGoogle Business Profile postsChatGPT · Gemini · Claude Example result: Write an Etsy or marketplace listing Text & chat5 blanks to fillWrite an Etsy or marketplace listingChatGPT · Gemini · Claude Example result: Turn a process into a step-by-step SOP Text & chat4 blanks to fillTurn a process into a step-by-step SOPChatGPT · Gemini · Claude Example result: Act as any expert: role prompt template Text & chat5 blanks to fillAct as any expert: role prompt templateChatGPT · Gemini · Claude Example result: Plan a small project with tasks and dates Text & chat4 blanks to fillPlan a small project with tasks and datesChatGPT · Gemini · Claude Example result: Plan a simple monthly budget Text & chat1 blank to fillPlan a simple monthly budgetChatGPT · Gemini · Claude Example result: E-commerce product photo (Amazon / Flipkart) Image1 blank to fillE-commerce product photo (Amazon / Flipkart)Gemini · ChatGPT · Flux Example result: Minimal modern logo Image3 blanks to fillMinimal modern logoChatGPT · Ideogram · Gemini

How to use AI as a thinking partner for a small business

When you run a small business, you are the marketer, the accountant, the salesperson and the person who answers the phone. AI will not run the business for you, but it can take the first draft of many jobs off your plate: a proposal, a polite payment reminder, a reply to an upset customer, a pricing comparison or a plan for finding your first ten customers. The prompts here are organised around those jobs.

They work best when you give them real numbers and a clear picture of your situation. They also work as a sparring partner. Several prompts ask the AI to argue against your plan, play a sceptical customer or act as a panel of experts, which is a cheap way to find weak spots before you spend money.

How to use these prompts

  1. 1

    Write down the decision or task and what a good outcome looks like, such as “five new clients this quarter” or “a price that covers my costs”.

  2. 2

    Gather your real inputs: costs, prices, customer numbers and what you have already tried.

  3. 3

    Paste them into the prompt and ask for options with pros and cons, not a single answer.

  4. 4

    Test the most promising option in a small, cheap way before you commit money or time.

Get better results

  • Show your costs. Pricing and cash flow advice is only as good as the numbers you give. Include your time as a cost.
  • Ask for the downside. End prompts with “what could go wrong and how would I find out cheaply?”
  • Keep templates. Save the customer replies and reminders that work, and reuse them with small edits.
  • Talk to customers. Use the AI to prepare questions, then ask real people. Their answers matter more than any draft.
  • Write things down. The procedure and proposal prompts turn what is in your head into documents you can hand over later.

If the answer is not right

  • The advice is too general. Add your city, your customers, your price range and your biggest constraint.
  • The forecast looks too good. Ask for a cautious, a likely and an optimistic case, and plan around the cautious one.
  • A message sounds too harsh or too soft. Ask for a friendlier or firmer version, and read it as the customer would.
  • You are unsure about a legal or tax point. Write your questions with the AI, then take them to an accountant or lawyer.

AI is not a substitute for a qualified accountant, lawyer or financial adviser. Keep customer personal data, bank details and passwords out of any prompt.

Guides

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FAQ

Questions, answered

How can a small business use ChatGPT?

For the writing and thinking jobs that take hours: proposals, customer replies, product descriptions, pricing ideas, cash flow planning and a second opinion on decisions. Each prompt here covers one of those jobs.

Can AI give me financial or legal advice?

It can help you organise numbers and questions, but it is not a replacement for an accountant or lawyer. Use it to prepare, then check important decisions with a professional.

Is it safe to paste business data into AI?

Leave out customer personal details, bank details and passwords. Check the AI tool's privacy settings, and consider a business plan if you share sensitive information often.

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