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Text & chat prompt

Respond to an invoice dispute

Respond to an invoice dispute: a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.

Text & chatChatGPTGeminiClaude

The prompt

A client is disputing my invoice.

Their objection: [WHAT THEY SAID]
The invoice: [AMOUNT, DATE, WORK COVERED]
What we agreed: [AGREEMENT]
Evidence I have: [EVIDENCE]

Write a calm, factual reply that restates the agreement, addresses each objection in order, proposes a resolution such as a call or a partial adjustment if reasonable, and gives a clear payment date. Avoid threats.
Copy & open ChatGPTCopy & open GeminiCopy & open Claude Customise in the builder

Pro tip: Attach the signed scope, delivery proof and invoice in one email to close the loop quickly.

How to use this prompt

  1. Open ChatGPT and start a new chat.
  2. Paste the prompt.
  3. Replace each [BRACKETED] field with your real details and paste in your own text where asked.
  4. Reply with follow-ups such as "make it shorter" or "make it sound more like me".

Prompt at a glance

Category
Text & chat
Works with
ChatGPT · Gemini · Claude
Length
60 words
Fields to fill in
WHAT THEY SAID, AMOUNT, DATE, WORK COVERED, AGREEMENT, EVIDENCE
Last updated

Frequently asked questions

Which AI tools work with this prompt?

It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.

What do I need to fill in?

Replace these fields before you send it: WHAT THEY SAID, AMOUNT, DATE, WORK COVERED, AGREEMENT, EVIDENCE. Each field shows an example in the prompt.

Should I paste private information into the prompt?

Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.

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