Write a payment reminder that gets you paid

This prompt writes three payment reminders for an overdue invoice. You give the client, invoice number, amount, due date, days late and your relationship, and it starts with a friendly nudge and gets firmer.

text-payment-reminder — chatgpt — 59 words

Write 3 payment reminder emails for an overdue invoice.

Client: [NAME]
Invoice: [NUMBER], [AMOUNT], due on [DATE], now [DAYS] days late
Our relationship: [e.g. long-term client]
Payment method: [DETAILS]

Reminder 1: friendly nudge. Reminder 2: firm, mentions late-fee terms if any. Reminder 3: final notice with a clear deadline and next step. Always professional, always include the invoice details.

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Send the first reminder the day after the due date, not two weeks later.

Get a better result

What you will get

Three emails for an overdue invoice: a friendly nudge, a firm reminder that mentions late-fee terms if you have any, and a final notice with a clear deadline and next step, each carrying the invoice details.

Common mistake

The reminders mention late fees that your agreement does not include.

Fix: Fill in a late-fee line only if your invoice or contract says so. Otherwise write “no late-fee terms” in the prompt.

Also watch for

The tone jumps too fast from friendly to threatening. Ask for “reminder two firm but polite with no threats; reminder three states the date after which I will pause work”. Each step should be a clear, fair consequence.
There is no easy way to pay in the email. Put your payment details in the prompt and ask to repeat them at the end of every email. Remove the friction.

Try a variation: WhatsApp nudge

Ask for “a two-line WhatsApp version of reminder one, for clients who answer messages faster than email”. Use the channel your client actually reads.

Still not right? Reply with this

Keep the tone polite in all three. Repeat the invoice number, amount and payment details at the end of each email, and mention fees only if I gave them.