Updated: 4 November 2026

Delegate a task clearly

This prompt helps you delegate well. You give the task, the person and their experience, the deadline, why it matters and the decisions they can make alone, and it writes a delegation message covering what good looks like.

text-delegate-task — chatgpt — 61 words

Help me delegate a task so it comes back right the first time.

Task: [TASK]
Person: [NAME AND EXPERIENCE LEVEL]
Deadline: [DATE]
Why it matters: [CONTEXT]
Decisions they can make alone: [AUTHORITY]

Write a delegation message covering the outcome I want, quality bar, deadline, resources, when to check in, and when to come to me. Under 200 words, friendly and clear.

Edit in the builder Copy & open ChatGPT ↗Copy & open Gemini ↗Copy & open Claude ↗

Describe the outcome you want, not the steps, unless the steps really matter.

Get a better result

What you will get

A friendly delegation message of under 200 words that states the outcome you want, the quality bar, the deadline, the resources, when to check in and when to come to you.

Common mistake

The message lists steps instead of the result you want.

Fix: Describe the finished outcome in the task box and leave the steps out unless they really matter. People do better work when they own the method.

Also watch for

The quality bar is vague, like “do a good job”. Point to one example of good: “like the March report, no more than one page”. A model beats a description.
It sounds like an order rather than a request. Add “warm but clear, ask them to confirm they can meet the deadline”. A confirmation makes the agreement mutual.

Try a variation: for a newcomer

Add “this person is new, so include one tip on where to start and say they can ask me anything”. More support suits less experience.

Still not right? Reply with this

Make it shorter and warmer. Lead with the outcome I want, give one example of good, and end by asking them to confirm the deadline.