Updated: 4 November 2026

Announce a team change clearly

This prompt writes an announcement of an organisational change such as a new team structure, covering the reasons, what changes and what stays the same, the timeline and who to contact.

text-reorg-announcement — chatgpt — 45 words

Write an announcement about [ORGANISATION CHANGE, e.g. a new team structure] for [AUDIENCE].

Reasons: [REASONS]
What changes and what stays the same: [DETAILS]
Timeline: [DATES]
Where to ask questions: [CONTACT]

Be clear and respectful, avoid corporate jargon and address likely worries in the second paragraph.

Edit in the builder Copy & open ChatGPT ↗Copy & open Gemini ↗Copy & open Claude ↗

Tell affected people personally before you announce it to everyone.

Get a better result

What you will get

A clear, respectful announcement with the reasons, what changes and what stays the same, the timeline, likely worries addressed in the second paragraph and where to ask questions.

Why it works

Reorganisations create uncertainty, so the prompt asks for what changes and what stays the same, with dates. Addressing worries early shows you have thought about people, not just structure. Plain language and a clear question route reduce rumours.

Common mistake

The reasons are corporate phrases.

Fix: Ask for each reason in plain words, such as “two teams were building the same tool”.

Also watch for

Worries are ignored or brushed aside. List the questions people are already asking. The prompt puts them in the second paragraph for a reason.
The affected people learn from the announcement. As the tip says, talk to them first. Then send this.

Try a variation: manager talking points

Ask for talking points managers can use with their teams, with answers to the three hardest questions.

Still not right? Reply with this

Add a short list of what stays the same for most people, and rewrite the reasons without any corporate phrases.