Updated: 4 November 2026

Explain a policy change to staff

This prompt writes a notice explaining a policy change, with a short summary at the top, a few bullets on what people need to do, the effective date, the reason and who to ask.

text-policy-change-notice — chatgpt — 46 words

Write a notice explaining a policy change.

Policy: [POLICY]
What is changing: [CHANGE]
Effective date: [DATE]
Why: [REASON]
Who to ask: [CONTACT]

Add a short summary at the top, a few bullets on what people need to do, and a friendly FAQ with three likely questions.

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Lead with what changes for the employee and when, then explain the reason.

Get a better result

What you will get

A notice with a short summary at the top, what changes and from when, why, bullets on what people need to do, a contact, and a friendly FAQ with three likely questions.

Why it works

People read notices to find out what it means for them. The prompt puts the summary and actions first and the reason after, which matches how readers scan. The FAQ answers follow-up questions before they reach the contact person.

Common mistake

The reason comes before the change.

Fix: As the tip says, lead with what changes and when. People look for that first.

Also watch for

The FAQ answers questions nobody asks. Use real questions from people who have heard about the change.
Action items are buried in paragraphs. Ask for a bullet list of what to do, each with a date if there is one.

Try a variation: customer notice

Adapt it for customers: what changes for them, what they need to do, and what happens if they do nothing.

Still not right? Reply with this

Rewrite the summary in two sentences that say what changes, from what date and what I need to do, and move the reason below the bullets.