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Text & chat prompt

Rewrite an angry email (firm but calm)

Rewrite an angry email (firm but calm): a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.

Text & chatChatGPTGeminiClaude

The prompt

Rewrite my angry email so it stays firm and clear but is calm and professional.

Context: [WHAT HAPPENED, e.g. a vendor missed the delivery date for the third time]. What I want: [OUTCOME, e.g. a refund or delivery by Friday].

Keep every fact and my request, remove blame and sarcasm, and end with a clear next step and deadline. Give me 2 versions: firm and extra-polite.

My draft:
[PASTE YOUR EMAIL]
Copy & open ChatGPTCopy & open GeminiCopy & open Claude Customise in the builder

Pro tip: Wait 10 minutes after rewriting before you hit send.

How to use this prompt

  1. Open ChatGPT and start a new chat.
  2. Paste the prompt.
  3. Replace each [BRACKETED] field with your real details and paste in your own text where asked.
  4. Reply with follow-ups such as "make it shorter" or "make it sound more like me".

Prompt at a glance

Category
Text & chat
Works with
ChatGPT · Gemini · Claude
Length
71 words
Fields to fill in
WHAT HAPPENED, OUTCOME, PASTE YOUR EMAIL
Last updated

Frequently asked questions

Which AI tools work with this prompt?

It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.

What do I need to fill in?

Replace these fields before you send it: WHAT HAPPENED, OUTCOME, PASTE YOUR EMAIL. Each field shows an example in the prompt.

Should I paste private information into the prompt?

Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.

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