Text & chat ChatGPT Gemini Claude AI productivity and planning prompts

Follow-up email after a meeting

This prompt writes a follow-up email after a meeting. You give the attendees, topic and decisions made, and it summarises the outcomes and next steps.

text-meeting-followup-email — chatgpt — 55 words

Write a follow-up email after a meeting.

Attendees: [NAMES AND ROLES]
Topic: [TOPIC]
Decisions made: [DECISIONS]
Action items with owners and dates: [ACTIONS]
Open questions: [QUESTIONS]

Start with a one-sentence summary, list decisions and action items as short bullets with owner and deadline, and close by asking people to reply only if something is wrong.

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Send it within two hours while the meeting is still fresh for everyone.

Get a better result

What you will get

A follow-up email that opens with a one-sentence summary, lists decisions and action items as short bullets with an owner and a deadline, and ends by asking people to reply only if something is wrong.

Common mistake

An action item has no owner or date.

Fix: Check that every bullet has both. If your notes left one out, the AI will not invent it and the line stays vague, so fill the gap before sending.

Also watch for

The summary repeats the agenda instead of the outcome. Ask “the first sentence should state the main decision, not the topics we covered”.
The email is too long for people to read. Add “maximum 150 words, decisions first, drop the discussion detail”. People scan these emails for their own name.

Try a variation: chat message

Ask for “the same recap as a short message for the team chat, with each person’s action on its own line”. Many teams read chat before email.

Still not right? Reply with this

Put the main decision in the first sentence, make sure every action has an owner and a date, and keep the email under 150 words.