Plan a business trip around your meetings

Give this prompt your meetings, locations and company travel limits, and it suggests the best area to stay and a day-by-day schedule with travel time and buffers. It also lists what to confirm with each host before you go.

text-business-trip-plan — chatgpt — 88 words

Help me plan a business trip.

City: [CITY]
Dates: [DATES]
Meetings and their locations:
[LIST WITH TIMES AND ADDRESSES OR AREAS]
Where I am flying or travelling from: [CITY]
Company travel limits: [e.g. hotel under ₹6,000 a night]

Suggest the best area to stay, a day-by-day schedule with travel time between meetings and a buffer for delays, when to eat, and a packing list for a work trip. Include one free evening idea if the schedule allows. Tell me what to confirm with each host before I go.

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Keep a 30-minute buffer between meetings in a new city. Traffic and security queues always take longer than the map says.

Get a better result

What you will get

A trip plan built around your meetings: the best area to stay, a day-by-day schedule with travel time and buffers, meal timing, a work-trip packing list, a free-evening idea and what to confirm with each host.

Common mistake

The schedule leaves no time between meetings in a new city.

Fix: Follow the tip and ask for a 30-minute buffer, or write “assume traffic can double any journey” in the instructions.

Also watch for

Addresses are vague, so the travel times are guesses. Give the full address or at least the locality for each meeting, and ask the AI to say where its estimate is rough. Check live travel times in a maps app.
The hotel suggestions break your company’s limits. Put the exact nightly limit and any booking rules in the limits line, and treat prices as estimates until you check the booking site.

Try a variation: same-day trip

Change the dates to a single day and ask for “the earliest and latest travel times that still work, a plan if the first meeting runs late, and what to carry”.

Still not right? Reply with this

Redo the schedule with a 45-minute buffer after the morning meeting and move the free evening to the second night.