Plan a business trip around your meetings
Give this prompt your meetings, locations and company travel limits, and it suggests the best area to stay and a day-by-day schedule with travel time and buffers. It also lists what to confirm with each host before you go.
Help me plan a business trip. City: [CITY] Dates: [DATES] Meetings and their locations: [LIST WITH TIMES AND ADDRESSES OR AREAS] Where I am flying or travelling from: [CITY] Company travel limits: [e.g. hotel under ₹6,000 a night] Suggest the best area to stay, a day-by-day schedule with travel time between meetings and a buffer for delays, when to eat, and a packing list for a work trip. Include one free evening idea if the schedule allows. Tell me what to confirm with each host before I go.
Keep a 30-minute buffer between meetings in a new city. Traffic and security queues always take longer than the map says.
From copy to answer in four steps
- 1
Open ChatGPT and start a new chat.
- 2
Paste the prompt.
- 3
Replace each [BRACKETED] field with your real details and paste in your own text where asked.
- 4
Reply with follow-ups such as "make it shorter" or "make it sound more like me".
About this prompt
Which AI tools work with this prompt?
It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.
What do I need to fill in?
Replace these fields before you send it: CITY, DATES, LIST WITH TIMES AND ADDRESSES OR AREAS. Each field shows an example in the prompt.
Should I paste private information into the prompt?
Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.
