Updated: 31 October 2026

Give constructive feedback to a team member

This prompt acts as a management coach. You describe the situation, the behaviour you observed as facts only, its impact and what you want next, and it helps you phrase feedback clearly and kindly.

text-constructive-feedback — chatgpt — 67 words

Act as a management coach. Help me give feedback to [NAME, ROLE].

Situation: [WHEN AND WHERE IT HAPPENED]
Behaviour I observed: [FACTS ONLY]
Impact it had: [IMPACT ON TEAM / CLIENT / DEADLINE]
What I want going forward: [EXPECTATION]

Write a short script using the Situation-Behaviour-Impact model, with an opening line, one question to hear their side, and a clear next step. Warm but direct, no blame.

Edit in the builder Copy & open ChatGPT ↗Copy & open Gemini ↗Copy & open Claude ↗

Stick to what you saw, not what you assume about their attitude.

Get a better result

What you will get

A short script using Situation, Behaviour and Impact, with an opening line, a question that lets the person give their side, and a clear next step, in a warm but direct tone.

Common mistake

The facts include guesses about attitude.

Fix: Rewrite each fact so a camera could have recorded it. “Joined 10 minutes late” is a fact; “doesn’t care” is not.

Also watch for

The script is too long to say. Ask for it under 150 words, so you can say it from memory and not read it.
The next step is unclear. Name what you want, by when, and how you will check in. Vague asks lead to the same issue again.

Try a variation: praise first, for real

Ask for a version that gives one specific piece of positive feedback of its own, not as a cushion before the problem.

Still not right? Reply with this

Give me three likely replies to my opening line, including a defensive one, and what I could say back to each.