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Text & chat prompt

Give constructive feedback to a team member

Give constructive feedback to a team member: a free, copy-paste prompt for ChatGPT, Gemini and Claude. Paste the prompt and replace each [BRACKETED] field with your own details.

Text & chatChatGPTGeminiClaude

The prompt

Act as a management coach. Help me give feedback to [NAME, ROLE].

Situation: [WHEN AND WHERE IT HAPPENED]
Behaviour I observed: [FACTS ONLY]
Impact it had: [IMPACT ON TEAM / CLIENT / DEADLINE]
What I want going forward: [EXPECTATION]

Write a short script using the Situation-Behaviour-Impact model, with an opening line, one question to hear their side, and a clear next step. Warm but direct, no blame.
Copy & open ChatGPTCopy & open GeminiCopy & open Claude Customise in the builder

Pro tip: Stick to what you saw, not what you assume about their attitude.

How to use this prompt

  1. Open ChatGPT and start a new chat.
  2. Paste the prompt.
  3. Replace each [BRACKETED] field with your real details and paste in your own text where asked.
  4. Reply with follow-ups such as "make it shorter" or "make it sound more like me".

Prompt at a glance

Category
Text & chat
Works with
ChatGPT · Gemini · Claude
Length
67 words
Fields to fill in
NAME, ROLE, WHEN AND WHERE IT HAPPENED, FACTS ONLY, IMPACT ON TEAM / CLIENT / DEADLINE, EXPECTATION
Last updated

Frequently asked questions

Which AI tools work with this prompt?

It is written for ChatGPT, Gemini and Claude. Paste it into your preferred tool and adjust the wording if the result is off.

What do I need to fill in?

Replace these fields before you send it: NAME, ROLE, WHEN AND WHERE IT HAPPENED, FACTS ONLY, IMPACT ON TEAM / CLIENT / DEADLINE, EXPECTATION. Each field shows an example in the prompt.

Should I paste private information into the prompt?

Only what the task needs. Remove names, contact details and other sensitive data before pasting a resume or document into any AI tool.

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